Your Street Address
City, State Zip Code
Telephone Number
Email Address
Month, Day, Year
Mr./Ms./Dr. FirstName LastName

Title
Name of Organization
Street or P. O. Box Address
City, State Zip Code

Dear Mr./Ms./Dr. LastName:

The first paragraph: set out why you are writing; how you’ve got knowledge about the organization or position, and basic information about yourself.

The second paragraph: Explain why you take an interest in the employer or type of work the employer does. Indicate that you have enough information about the employer or position. Talk about your specific skills and knowledge which may be of employer’s benefit. Mention the fact that your resume is enclosed or other enclosures if such are required to apply for a position.

The third paragraph: Show that you would like to interview for a position or to talk with the employer to get more knowledge about their opportunities or hiring plans. Point out how you are going to follow up. Try to schedule a visit, specify when. Say that you would gladly provide the employer with any additional information needed. Don’t forget to thank the employer for her/his consideration.

Sincerely,

(Your handwritten signature)

Your name typed

Enclosure(s) (refers to resume, etc.)